Conference and Exhibition Management
Conferences, meetings and exhibitions are a focal point and critical opportunity for all organizations. They represent an excellent opportunity to attract new members, establish and strengthen relationships, as well as to secure a major source of funding for association programmes.
AGS has a dedicated professional conference organization (PCO) team, supported by an experienced business development unit, focused on raising revenue for your association. Our expert meetings team will plan and manage your event for maximum results. Moreover, AGS is part of the Congrex group that delivers conference services worldwide with more than 400 staff.
Conference and Meeting Planning
- Identify suitable venues and manage the bidding process through a detailed Request for Proposal
- Negotiate competitive rates for venue hire and for local services
- Establish organisational, programming and logistical timelines
Conference and Meeting Management
- Manage and support the programme committee and any abstract selection processes
- Preparation of the conference programme, abstract book and other documents
- Payments processing via credit card and bank transfer
- Audio-visual, technical, signage, catering services
- On-site staff selection and management
- Transportation services
- Delegate pre- and on-site registration management (integrated in the membership database system).
- VIP and social events management
- Insurance and risk management
- VAT registration and management
Exhibition and Sponsorship Sales and Management Services
- Exhibitor prospect database development
- Creation of exhibition and sponsorship pricing strategies
- Creation of exhibition and sponsorship sales materials and communication pieces
- Exhibition and sponsorship sales using a dedicated, in-house business development team
- Invoicing and payment collection
- Definition of exhibition rules, policies and procedures
- Creation of the Exhibitor’s Manual
- On-site exhibitor and sponsor service centre
Having organized major events all over the world, AGS has developed proven procedures to handle the numerous details that a successful event requires. We continue our close involvement through every phase of the meeting, from planning and preparation to the on-site management and support for delegates, speakers, volunteers and partners.
Use our association needs inventory to define your requirements and to request a proposal.
Discover how we can help you and your members to realise your vision, mission and strategic objectives.
